Privacy Policy

1. What MtgLogs is

MtgLogs is a Google Workspace add-on and web application that helps individuals and teams manage the complete lifecycle of meetings — from scheduling and invitations through documentation, action items, and follow-up. MtgLogs is built on Google Apps Script and operates entirely within the Google Workspace ecosystem.

2. Data we collect and where it lives

MtgLogs accesses and stores the following categories of data:

• Google Calendar data — free/busy times and event details, read to suggest available meeting slots. Not stored by MtgLogs.
• Google Contacts — searched when you use the contact picker. Not stored by MtgLogs.
• Meeting metadata — project name, meeting title, date, duration, attendees, and poll responses. Stored in a Google Sheet in your Google Drive.
• Transcripts — uploaded or imported meeting transcripts. Stored as files in a MtgLogs folder in your Google Drive.
• Meeting summaries — Gemini-generated summaries. Stored as Google Docs in your Google Drive.
• Email drafts — created in your Gmail Drafts folder. MtgLogs does not retain copies.

3. How we use your data

MtgLogs uses your data solely to provide the functionality you request:

• Reading your calendar to identify available meeting times
• Creating and managing poll records and voter responses
• Sending meeting invitation emails on your behalf
• Processing transcripts through Gemini AI to generate summaries
• Organizing files and records in your Google Drive

We do not use your data for advertising, profiling, or any purpose beyond operating the app.

4. Google Gemini AI

MtgLogs uses the Google Gemini API to analyze meeting transcripts and generate summaries. When you process a transcript, its content is sent to the Gemini API. This processing is governed by Google's API Terms of Service and AI Principles. MtgLogs does not retain transcript content on any server — the processed result (the summary) is returned directly to your Google Drive.

For meetings involving confidential or sensitive content, please review Google's Gemini API data handling policies before use.

5. Third-party integrations

MtgLogs supports optional connections to third-party transcription services including Fireflies.ai, Otter.ai, Zoom, and others. These connections are established by you and governed by each service's own privacy policy. MtgLogs only accesses transcription data you explicitly choose to import.

6. Data sharing

We do not sell, rent, or share your data with third parties, except:

• Google APIs — as required to operate within Google Workspace (Calendar, Drive, Gmail, Sheets, People, Gemini).
• Transcription services you connect — only the data you explicitly choose to import.
• Legal requirements — if required by law or to protect legal rights.

7. Data retention and deletion

MtgLogs stores data in your own Google Drive and Google Sheets. You control retention entirely — delete any file, folder, or Sheet row directly from Google Drive at any time. MtgLogs does not maintain independent copies of your data on external servers.

If you uninstall MtgLogs, your data remains in your Google Drive until you choose to delete it. The app cannot access your data after uninstallation.

8. Google OAuth permissions

MtgLogs requests the following Google OAuth scopes:

• calendar — read calendar events for free/busy detection
• gmail.compose — create email drafts
• gmail.send — send invitation emails on your behalf
• gmail.settings.basic — read your Gmail signature
• spreadsheets — read and write the MtgLogs Google Sheet in your Drive
• drive.file — create and manage files in the MtgLogs folder in your Drive
• contacts.readonly — search contacts for the contact picker
• userinfo.email — identify the logged-in user

MtgLogs requests only the permissions needed to operate. We do not request broad access to read all your emails, files, or contacts beyond what is described above.

9. Security

MtgLogs operates entirely within Google's infrastructure. Your data is protected by Google's security practices, including encryption in transit and at rest. API keys used by MtgLogs are stored in Google Apps Script's Script Properties — not in code and not accessible to users other than the script owner.

10. Children's privacy

MtgLogs is not directed at children under 13 and does not knowingly collect data from children. It is intended for professional use by adults in workplace settings.

11. Changes to this policy

We may update this Privacy Policy from time to time. When we do, we will update the effective date at the top of this page. Continued use of MtgLogs after changes constitutes acceptance of the updated policy.

12. Contact

Questions about this Privacy Policy or MtgLogs data practices can be directed to:
[email protected]